Privacy Policy

This is the Privacy Policy of futuresays.org, a project of Minderoo Foundation Pty Ltd as trustee for The Minderoo Foundation Trust (Minderoo Foundation). Our postal address is PO Box 3155, Broadway Nedlands, Western Australia, 6009.

We are committed to managing personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth) and in accordance with other applicable privacy laws.

This document sets out our policy for managing personal information and is referred to as our Privacy Policy.

When you visit our website, our web server automatically records some general information about your visit. The information we record for statistical and diagnostic purposes is the I.P. address your request is made from, the date and time, the website host names you request, the pages accessed and documents downloaded, the previous site visited, and the type of browser used.

We use information from visitors to our website to improve the content of our website and analyse what pages people visit.

Cookies are only used on our website where required for website functionality, specifically logging into the website and to support the embedded Vimeo Player. We do not collect or store personal or private information in any cookies originating from our website.

Our website may contain links to and embed pages from third-party websites, for example Vimeo. We are not responsible for the content or privacy practises of such third-party websites.

We collect personal information directly from you when you contact us, raise a general query or complaint with us, sign up to one of our mailing lists. The purposes for which we usually collect and use personal information depends on the nature of your interaction with us, but may include:

• Responding to requests for information and other general enquiries

• Informing you of activities and events with which we may have a connection

• Responding to enquiries and complaints

The types of personal information we may collect when you interact with us in the ways set out above include your name and contact details, and other information relevant to the nature of that particular interaction.

We do not know your email address unless you give it to us. We will only record your email address if you send us a message.

If you supply us with your email address, we might send you information on new projects or upcoming events. If you do not wish to receive such mailings, please let us know by sending us an email to hello@futuresays.org.

We aim to keep your personal information secure. We endeavour to take reasonable steps to protect your personal information from misuse, interference and loss and from unauthorised access, modification or disclosure. We also endeavour to take reasonable steps to destroy or de-identify personal information that we no longer require.

We maintain physical security over paper and electronic data stores such as through locks and security systems at our premises. We also maintain computer and network security such as firewalls to protect your personal information and to control access to our computer systems.

We secure communications between your browser and our websites with SSL/HTTPS encryption wherever possible. We encourage users of our website to exercise care in sending personal information via the internet.

We may use information that you provide to us internally and may share it with other people or organisations who need to know it as part of working with us in our normal business activities. For example we may disclose your personal information to:

• Any of Minderoo Foundation’s internal divisions, business units or departments.

• Other organisations or individuals who assist us in providing products and services to you on our behalf.

• Representatives, agents or contractors who are appointed by us in the ordinary operation of our business to assist us in administering our business (such as for data storage or processing, printing, mailing, marketing, planning and product or service development).

We do not share your personal information with others except in accordance with this Privacy Policy or as permitted by the Privacy Act (including the Australian Privacy Principles) or other applicable privacy laws, and we do not sell your personal information to anyone for any purpose.

Some of your personal information may be disclosed, transferred, stored, processed or used overseas by us, or by third party service providers. This may happen if our employees or contractors are located overseas, including in the United States of America and the United Kingdom. In these circumstances, you consent to the collection, use, storage and processing of your personal information in those countries, without us being responsible under the Privacy Act for such use (or for any breach). Where such parties are located overseas, you may have rights to enforce such parties’ compliance with applicable data protection laws, but you might not have recourse against those parties under the Australian Privacy Act in relation to how those parties treat your personal information.

If you would like to access personal information we may hold about you please email us at hello@futuresays.org to request it. You will not be charged for making a request to access your personal information, but you may be charged for the reasonable time and expense incurred in compiling information in response to your request.

Please let us know if there are any errors or discrepancies in the personal information we hold about you or if your details have changed and we will take reasonable steps to correct and/or update this information.

We may decline your request to access or correct your personal information in certain circumstances in accordance with the Australian Privacy Principles. If we do refuse your request, we will provide you with a reason for our decision and, in the case of a request for correction, we will include a statement with your personal information about the requested correction.

Contact us at any time if you have any questions or concerns about this Privacy Policy or about the way in which your personal information has been handled or if you have a complaint about privacy by emailing us at hello@futuresays.org.

We will consider your questions, concerns or complaint to work out what steps can be taken to resolve this. If you make a complaint which requires detailed consideration or investigation, we may ask you to give us more information about your complaint and the outcome you are seeking. We may need to gather relevant facts, locate and review relevant documents and speak with other persons involved. If we cannot provide you with a response within one (1) week we will let you know.

We may amend this Privacy Policy from time to time, with or without notice to you.

This Privacy Policy was last updated on 13 August 2020.